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How to Remove Access to StudioCloud for an Employee

Overview

This tutorial explains how to prevent employees from accessing StudioCloud after they have previously had access.

Option 1: Change the empolyees username, password, and email address

This option will keep the employee for historical purposes but will prevent the employee from logging in or access their login credentials.

  1. Click on the CloudServices component
  2. Click on the EmployeeBoost tab
  3. Click on the User Accounts Button
  4. Edit the desired employee
  5. Change the Username
  6. Change the Password
  7. Change the Email Address of the employee
    1. By changing the email address the employee can not have their login credentials emailed to themselves

Option 2 : Change the employees Security role to be a virtual employees

By converting the employee to a virtual employee you maintain the virtual employee on file but the employee does not count as a paid for employee. This allows you to archive the employee for historical purposes. 

Here are the instructions on how to convert the employee to a virtual employee. http://app1.studiocloud.com/support/index.php?/article/AA-00423

Please note that a virtual employee can still clock in and clock out of the time card program and can still be assigned to resources. You can archive a virtual employee which will remove them from the option of being assigned to resources.

Option 3: Delete The Employee

This option will remove the employee and any historical data will also be removed for that employee

  1. Click on the CloudServices component
  2. Click on the EmployeeBoost tab
  3. Click on the User Accounts Button
  4. Delete the desired employee

How to Change the Password for a Username while Logged in as that User

  1. Click on the Settings component
  2. Click the Settings tab
  3. Click the Manage Personal Settings button
  4. Click the Change Personal Password button
  5. Enter your current password in the first field
  6. Enter and confirm your new password in the two following fields

How to Setup Security Roles For Employees

Click here for a tutorial on how to restrict access to employees using security roles